Membership Policy
Effective:
August
31, 2002
;
Revised: September, 2003
Policy:
“Member”
For
the purposes of the Conferences within Toronto Central
Council, a “member”
of the Society is defined as a person who:
-
is
a member, as defined in the Rule (Schema 2, Article 1);
-
is
18 years of age or older (but the Conference president may
approve 16 or 17 year old applicants, as per the
procedures set out in the “Guidelines for New Members
Under 18 years of Age”, attached);
-
has
met all screening requirements for volunteers, including
Application, Interview, Service Covenant, Police Records
Check, and Orientation (see Policy #1, Screening/Risk
Management Policy);
-
continues
to abide by the Risk Management Rules (as described in the
Screening/Risk Management Policy);
-
is
an active, regular participant in Conference meetings or a
member of a Standing Committee of Toronto Central Council.
-
abides by the policies of the Society of St.
Vincent de Paul, Toronto Central Council, and continues to
work in the best interests of those in need and the
Society.
“Provisional
Member”
All new applicants
for membership will be considered as Provisional Members until
they have met all requirements for full membership.
“General
Volunteer”
Persons who
assist, from time to time, with activities run by the Society
or a Conference, will be considered as General Volunteers.
No General Volunteer will be permitted to participate
in home visitations or other works of the Society considered
to be in the Medium (including handling money) or High Risk
(including dealing with vulnerable adults in their homes)
category unless accompanied by, and under the supervision of,
a member. Although
General Volunteers may hold the poor box, they shall not be
involved in the counting or banking of money.
Maintenance
of files
A
membership file for each member will be maintained securely at
the Toronto Central Council head office.
Any member wishing to review their file will make
appropriate arrangements through the Central office
The
file will include:
-
an
original letter from police indicating that there is no
information on file or an appropriate entry on the
Application/Information form regarding the decision of the
Toronto Central Council Screening Committee related to a
positive police check;
-
a
copy of the Member Information Form/Application for
Membership;
-
Service
Covenant;
-
References
and any correspondence related to the person’s
membership status;
The file may
include:
Discontinuation
of membership
Where
a member fails to continue to meet the membership
requirements, the matter will be considered by the Screening
Committee and a recommendation made to the President of
Toronto Central Council.
Where the President rules that membership will be
discontinued, the member will be informed by the President or
designate, in writing, that the member must comply or risk
having membership discontinued.
Where it is determined that the member has not complied
within 30 days, the President of Toronto Central Council or
designate will notify the person, in writing, that he/she no
longer meets membership requirements and so ceases to be a
member under the
direction or protection of the Society.
A copy of this notification will be sent to the
conference president. The
conference president will notify the President of Toronto
Central Council in writing, within 30 days, that the person is
no longer functioning as a member in the conference.
Where the member is a conference president, the copy of
the notification is to be sent to the Particular Council
President for follow-up, as per the foregoing.
In
cases where it is determined that there is significant risk,
the President of
Toronto
Central Council may suspend the member from all member
activities until their membership status has been ruled on.
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